Administrative Coordinator

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies with smart technology, and our Smart Marine and Energy visions into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 



We want to transition the world towards a cleaner future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?



 

Global Technical Services is a globally recognized technical knowledge centre within the Marine Power Field Services and Workshop, Global Expert Operations Business of Wärtsilä - supporting internal and external stakeholders technically during the life cycle of products and solutions delivered or serviced by Wärtsilä. You will be part of a global, innovative and customer-driven organisation, working with experts in the Global Technical Services organisation, primarily with the ones located in Vaasa as well as cooperating with the colleagues in other locations.

Our present Administrative Coordinator will go on maternity leave and we look for a person who can support us out during this period. The position reports to General Manager Medium and Small Bore Engines. The location of the position is in Vaasa, Finland. Join our team of professionals and apply now!

Responsibilities    

• High level administration, development and support for Global Technical Services General Managers located in Vaasa. 
• Administrative and operational support for Global Technical Services personnel located in Vaasa
• Intranet development and support. Update information in Intranet, MS Teams and M-Files
• Create and update email groups. 
• Update organisation chart and create the appointments. 
• Organise meetings and events (meeting calls, conference room booking, servings, agenda, type minutes of meetings). 
• Creating presentations. 
• Support in travelling arrangements, expence reporting and visa applications as well as on the related documents such as insurance certificates, quarantee and support letters, A1 applications, EU posted worker notifications etc.  
• Attending to local development projects.  

Requirements        

• B.Sc. in Business administration or equivalent 1-3 years’ work experience in similar tasks - an administrative background is desirable
• Good presentation, communication and team working skills
• Motivation to learn new things and high attention detail
• Strong organizational skills with the ability to multitask, including flexibility
• Reporting and analysing skills
• Knowledge of sourcing process in general and related tools 
• Workplace ICT equipment & applications (M-Files, CRM (SWF), SAP/ WEP experience and MS office tools)
• Ability to work autonomously but be a proactive team player, who is comfortable brainstorming, creating, and delivering information and material to both small and large groups of internal stakeholders.
• Positive and helpful attitude.
• Situational and cultural sensitivity
• Good command of English. Finnish and Swedish seen as an advantage 

    

We offer you an interesting position as Administrative Coordinator. You will be part of a global, innovative and customer-driven organisation. You will work in a hectic and pleasant environment with great opportunities for professional and personal development. 

Please apply by 28th of April 2021. 

NOTE! ONLY APPLICATIONS TO THE WÄRTSILÄ SYSTEM ARE INCLUDED IN THE PROCESS.

Contact persons to give further information: 

Karl-Johan Nixholm

General Manager, Medium and Small Bore Engines - Global Technical Services 

karl-johan.nixholm@wartsila.com

Mari Waltzer

Senior Administrative Coordinator, Global Technical Services 

mari.waltzer@wartsila.com 

 

All new Wärtsilä employees in Finland will attend occupational health check, including the drug test/screening. The legislation of the country followed when person is located outside of Finland..

This is Wärtsilä

Wärtsilä is a global leader in smart technologies and complete lifecycle solutions for the marine and energy markets. By emphasising sustainable innovation, total efficiency and data analytics, Wärtsilä maximises the environmental and economic performance of the vessels and power plants of its customers. In 2020, Wärtsilä’s net sales totalled EUR 4.6 billion with approximately 18,000 employees. The company has operations in over 200 locations in more than 70 countries around the world. Wärtsilä is listed on Nasdaq Helsinki. Find out more at www.wartsila.com